Go to sunsama.com and start the 14-day free trial (no credit card required). It's desktop and mobile.
Connect your calendar (Google, Outlook, or iCal) and any task tools you use - Asana, Trello, Jira, Notion, or just stick with Sunsama's built-in task manager.
Each morning, Sunsama walks you through a daily planning ritual. It pulls in your calendar events and tasks from connected tools, then asks you to decide what you'll actually work on today.
Drag tasks onto your calendar to block time for them. This is called timeboxing - you're not just listing what to do, you're scheduling when you'll do it.
At the end of the day, Sunsama prompts you to review what you finished, what's rolling over to tomorrow, and how the day actually went. Takes 2 minutes and keeps you from losing track of progress.
How It Keeps You On Track
Guided daily planning: Instead of staring at a blank to-do list, Sunsama walks you through a structured ritual - review yesterday, plan today, set intentions. It takes 5-10 minutes and sets the tone for the whole day.
Timeboxing on your calendar: You're not just listing tasks - you're blocking time for them. This forces you to be realistic about what fits in a day instead of overcommitting.
Focus mode: Mute Slack, email, or other distracting apps with one click. Sunsama can also remind you to take breaks so you don't burn out mid-day.
Automatic time tracking: As you work through tasks, Sunsama logs how long they actually took. At the end of the week, you'll see where your time went vs. where you thought it would go.
Pro Tips
Set a realistic daily workload. Sunsama shows you how much time you've scheduled vs. how much free time you actually have (after meetings). If you're over, it'll warn you. Listen to it.
Use the shutdown ritual at the end of the day. Review what you finished, celebrate small wins, and move unfinished tasks to tomorrow. It gives you closure instead of carrying mental tabs into the evening.
Pull tasks from multiple tools into one view. If you use Asana for work projects and Notion for personal stuff, Sunsama brings them together. You plan your whole day in one place instead of jumping between apps.
What It's NOT Good For
Managing team projects. Sunsama is built for personal planning, not coordinating a team. It'll pull in tasks from team tools (Jira, Asana), but it won't replace them.
People who prefer reactive, flexible work styles. Sunsama is deliberate and structured - you plan your day in advance and stick to it. If you thrive on spontaneity and last-minute pivots, this might feel too rigid.